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Click the appropriate link below to fill out an online form and send to the IT Department:
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Janus vs AFSCME case - Important Information

Attention All Membership Suite and Toolkit Users

In preparing for the Supreme Court decision on Janus vs AFSCME, we wanted to provide you with some information. 

Immediately after the decision is announced, we will be freezing all access to Membership Suite and Toolkit.  At that time, the AFT will make a backup of the current membership database.  This is expected to take between 60 - 90 minutes.  After that time, all access to Suite and Toolkit will be restored.

Thank you for your continued patience and support. If you have any questions, please contact the IT Service Desk at 202-879-4504 or e-mail

EZ-Update Tool: Designed to Reduce Your Workload

Will it really help me?

Would you like more time in your day? Wish you could eliminate the stress of reviewing membership rosters line by line? Want to let technology work for you? Then EZ-Update is the tool for you!

The EZ-Update program is designed to reduce workload surrounding the membership reporting process by having the employer send membership information directly to the AFT national office-- while sending the dues check directly to your local. We process the membership information, and then provide you with the necessary exception reports. EZ-Update saves you time and increases the accuracy of your data reporting. Best of all, it’s free.

Click here to continue to read and find out more about the EZ-Update tool.

New Built-in Reports in Membership Suite:

It has come to our attention that there is some confusion about being able to report on Members excluding` Agency Fee. To assist you, we have created two new reports identifying your Members excluding Agency Fee (full, half and quarter). These reports are entitled Membership Directory excluding Agency Fee and Preferred Address Labels excluding Agency Fee. To access these reports, please do the following:

  • On the Membership Suite System Tree or System Bar, click Built-in Reports.
  • Double click Membership Directory excluding Agency Fee or Preferred Address Labels excluding Agency Fee.

These reports include your Members and exclude Agency Fee non-members. If you have any further questions, please feel free to contact the SASDesk at or call (800) 238-1133, extension. 4504.

We are here to support you.

Thank you,
American Federation of Teachers
Information Technology Department

How to Track Laid Off Members in Membership Suite:

The AFT understands that it is a difficult time for us all. Therefore, we want to make certain that any member that is laid-off can still receive their AFT member benefits. According to the 2008 AFT Constitution, Article III Section 6c, "Laid-off employees or employees on unpaid leave: Such locals shall pay per capita tax for such members at the rate of $1 per month". If your local has individuals falling into the above category of "laid-off" or "unpaid leave," please follow the steps below.

Membership Suite:

In order for laid off members to continue to receive member benefits from the national office, do the following:

  • Edit a record
  • Select Unpaid Leave/Laid Off under Dues Category
  • Keep member Status Active
  • Save the record

If you have any questions, ideas or suggestions, please contact the SASDesk at 800/238-1133, ext. 4504 or

Thank you,
American Federation of Teachers
Information Technology Department

Tracking Retirees: PLEASE READ

Since 1990, the AFT constitution has granted lifetime membership in the national union to working members when they retire. This allows them to participate in AFT PLUS benefit programs and to continue to receive AFT national publications. It also enables the national union to send retirees vital information about elections and legislation.

For this reason, we would like to remind Membership Suite users on how to track retired members.

  • ALL retired members remain their Active member status.
  • Change retired members’ dues category to “Retired”. This will eliminate any per capita payments. They will still appear on your Per Capita report, however, there will not be any amount associated with them.
  • If an Active retiree desires to no longer receive publications from AFT, use the “Do Not Mail Publication” feature in the Membership system.

It is important that you review your Inactive Membership data and update any Retirees with the above mentioned steps.  For Membership Suite users, if you do not know the date they retired, please indicate a date from the previous year.  For example, if it was today, March 19, 2008, I would say they retired December 31, 2007.

If you need additional help, please contact the SAS Desk at 1-800-238-1133 ext. 4504 or e-mail  You may also review the attached documentation for step-by-step instructions.

Membership Suite Retiree documentation

American Federation of Teachers
Information Technology Department



Have you updated your records lately? Is your officer and executive board member information current and accurate? Along with Membership Suite, the Information Technology Department offers the easy-to-use Affiliate Maintenance System (AMS) tool to your update officer and/or executive board member information.

The AFT mandates that affiliates stay in good standing with AFT. According to language approved in the 2004 AFT Bylaws, Article X, titled, "Good Standing," for an affiliate to be in good standing, it must meet all of the following requirements:       More...

Convention Delegates Approve Per Capita Increase

AFT convention delegates on July 12 approved a series of constitutional amendments and bylaws, including a per capita increase in each of the next two years. The increase of 65 cents per member per month, effective this September and again in September 2009, will go toward three different funds: 40 cents will go to the AFT general fund, 15 cents to the national Solidarity Fund and 10 cents to state affiliate Solidarity Funds.

"We are cognizant of the fact that these are tough times, but this is what has to be done to build a stronger AFT," said James Dougherty, an AFT vice president and member of the constitutional amendments committee. The 40 cents for the general fund "is absolutely necessary if we're going to continue doing things we've been doing and face the challenges in coming years."

With the increase, the amount going to the national Solidarity Fund will total $1.50 per member per month. Since 2003, more than $9 million has been disbursed from the fund to states to help defeat efforts such as tax limitations and anti-union initiatives as well as helping pass proposals such as a minimum wage increase in Ohio.
Marty Hittelman of the California Federation of Teachers said the Solidarity Fund has been a tremendous help to his union, which has faced a constant barrage of bad ballot initiatives. "We really need to stop the bad ideas in California so they don't spread," he said, noting that 11 initiatives--many of them opposed by his union--will be on the ballot in California this November.

The remaining amendment and bylaw changes dealt primarily with procedural changes relating to nominations, deadlines and committees. One amendment reflected today's changing technology by replacing the requirement that convention resolutions be submitted "in typewritten form, in quadruplicate" with an amendment allowing resolutions to be "mailed, e-mailed in PDF format or faxed to the president." [Dan Gursky]

July 13, 2008


American Federation of Teachers, AFL-CIO - 555 New Jersey Avenue, NW - Washington, DC 20001

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